Features in Evity
Employee profile
All employee data in one place, secure and searchable, from employment history to certifications.
Without a system
Scattered employee data cannot be trusted
Data scattered across spreadsheets and folders
Contracts on a file server, salary history in a spreadsheet and certificates in someone's inbox.
No one knows which information is current
Without history and versions, every salary change and role change becomes guesswork.
Sensitive information without access control
Everyone with access to the folder sees everything, whether they should or not.
In Evity, everything about the employee is gathered on one employee profile, with change logs on all data, field-level permissions and full GDPR traceability.
Three perspectives
One tool, three perspectives
For HR
- Controls visibility per tab and per viewer
- Runs change reports across the whole organization
- Sets GDPR end dates for automatic deletion
For the manager
- Views and updates their direct reports
- Gets certificate alerts for their team
For the employee
- Views and updates their own profile
- Builds a CV from their history
- Sees their development plan
How it works
Everything about the employment in one place
The whole employment in tabs
Personal, employment, salary with history and future salary entries, roles, contracts, documents, forms, meetings, skills, development plan and absence. Everything organized, everything on the same profile.
Custom fields for your organization
Create custom fields with their own data type, and control required status, history and visibility per field. The employee profile adapts to your organization, not the other way around.
Field-level permissions
Nine levels per field, from hidden to the whole organization, controlled through permission templates. Who sees what is a decision, not an accident.
Certificate tracking
Automatic notifications before certificates expire, plus support for renewals. No expired forklift licenses, no surprises during audits.
Why Evity
What makes Evity different
Change logs on all data
You can pull change logs for all data on the employee profile: who changed what, and when.
Future-dated changes
Salary and role changes are entered in advance and take effect automatically on the right day.
Employee list with saved filters
Build views across the whole organization and save the filters for next time.
FAQ
Questions and answers
Yes. During onboarding we help you import employee data, history and documents, so the employee profiles are complete from day one.
HR controls visibility per field with nine levels, from hidden to the whole organization, through permission templates. Not even an admin can see fields that are hidden for their role.
Every field is tracked with logs and change reports. GDPR end dates delete information automatically when it is no longer needed.
Yes. The employee profile is the core of Evity and is included at no extra cost, with custom fields, permissions and certificate tracking.
Part of the whole
Employee profiles in a complete HR system
Employee profiles is part of Evity, an HR system for small and medium-sized businesses. The same system includes performance reviews, pay equity audits, whistleblowing, and onboarding and offboarding. Everything is included, with no add-on modules to buy.
Next step
See the employee profile in action
The demo is 60 minutes and is based on your needs.
Book a demo